Creating an Eye-Catching Email Signature with HTML Code


Crafting a personalized email signature is an excellent way to enhance the professionalism of your email communications and reinforce your brand. However, creating an effective email signature can be challenging due to the nuances of different email clients. Luckily, a clever utilization of HTML code can help resolve these obstacles and create a functional email signature.

Coding an HTML Email Signature

When coding an HTML email signature, it is essential to remember that you should use tables instead of regular HTML markup. This is particularly crucial because Outlook 2007/2010/2013 employs Microsoft Word to render emails, which means it does not support more intricate CSS elements.

Similar to any other HTML file, you need to include opening and closing tags for html, head, and body. Additionally, you will require a table tag that encapsulates the content of the email. It is advisable to assign a fixed width to the table to ensure a consistent design across various email clients. For instance, in this example, we have set the width to 500px.

<table border="0" cellpadding="0" cellspacing="0" width="500">

Note: Following the table tag, you must add a tbody tag, followed by the tr (row) and td (cell) tags.

Adding Visual Elements

To add a visually appealing touch, you might consider including your company’s logo within the signature. To accomplish this, insert a tr tag with a td element within it. This td will contain the image. Just like the table wrapper mentioned earlier, this td should have a fixed width and height that match the dimensions of the image. Additionally, ensure that the image is stored on a server, and use an absolute path in the img tag.

  <td border="0" cellpadding="0" cellspacing="0" height="38" width="222">
    <img src="" alt="Solodev Icon">

Incorporating Individual Information

Next, it’s time to include the individual’s information within the email signature. To achieve this, you will need another row and cell. Apply the desired style to the cell, including the desired font family, font size, and font style. Additionally, set a height for managing the spacing between the logo and the subsequent paragraph. In this example, we have used “font-family: Helvetica, Arial, sans-serif,” “font-size:18px,” and “font-style: bold.”

<td height="64" style="font-family: Helvetica, Arial, sans-serif; font-size:18px; font-style: bold;">

The cell will function as a paragraph, so you only need to input the necessary text information. In this case, it consists of the employee’s name and their position within the company. If you wish to apply a distinctive style to the position field, you can add an em tag with inline styling that will only affect that specific element.

  <td height="64" style="font-family: Helvetica, Arial, sans-serif; font-size:18px; font-style: bold;">
    <strong>John Smith</strong> <br>
    <em style="font-size: 17px; font-weight: 400;">Software Engineer</em>

You can repeat these steps to add address, phone number, or any other details you desire. In this example, we have included email information, a website link, and social media links.

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Adding Links

To control the mouse hover colors of the links, utilize the “onMouseOver” and “onMouseOut” events. For instance:

  <td class="hover" height="60" style="font-family:Helvetica, Arial, sans-serif; font-size:16px; color:#d0292d;">
    <a href="" onMouseOver="'#71080a'" onMouseOut="'#d0292d'" style="color:#d0292d;"></a> <br>
    <a href="" onMouseOver="'#71080a'" onMouseOut="'#d0292d'" target="_blank" style="color:#d0292d;"></a>


In conclusion, crafting HTML email signatures is a relatively straightforward process that can be used by multiple individuals within an organization. With a little practice, you will become proficient in creating unique branding elements for your company. So, why wait? Start personalizing your email signatures today and leave a lasting impression on your recipients.

Remember, if you want to learn more about HTML coding or need assistance with web development, you can always rely on ProgramMatek.